The Study Abroad Policy

To insure the well-being of our students, to protect the integrity of the education you receive while enrolled at the University of Dubuque, and to provide good stewardship of the University’s resources, the following are the policies with regard to study abroad for college credit:

Eligibility for Study Abroad

To be eligible to study in a semester- or year-long study abroad program, you must:

    1. Have a minimum GPA of 2.5 and be in good standing  (no incompletes,
         no probation).

    2. Be a member of the sophomore or junior class.

    3. Have the approval of your major advisor. (Both you and your advisor must
         be aware of how study abroad might impact your timely graduation.)

These guidelines do not apply to participation in short term trips such as winter or spring-break study tours.  They do, however, apply to any other non-classroom experience for which you are requesting academic credit, such as internships, service learning, or independent research.

 Financial Aid for Study Abroad

An important reason for all financial aid is the principle of “equal access”. 
All students, regardless of financial need, should have access to academic opportunity.  International study should not be excluded from this or seen as
a “luxury”.  This said, the reality is that financial aid is not a limitless resource. 

 There are currently two categories of consideration for financial aid:

1.      Study abroad programs sponsored by the University of Dubuque:

This includes short term, interim, semester, or year-long academic programs created or supervised by University faculty, or collegial reciprocal arrangements such as the Business Education Initiative/Irish American Scholars Program. 

 Because you must register and pay University tuition to attend any of these programs, all of your financial aid package (Federal, state, institutional, and loans) will apply to this study.  If you are responsible for your own board and room, such as in the Irish American Scholars program in Belfast, the Business Office, the Financial Aid Office and the International Studies Office will work together to see that the board/room portion of your aid package is remitted to you.

2.  Other study abroad programs:

As a University of Dubuque student, you are welcome to attend other study abroad programs.  The International Studies office is happy to assist your search for the best program.  However, approval by the Registrar and your major advisor before you leave is strongly recommended..  You should also file a “Temporary Leave of Absence” form with the Registrar before leaving to study.

Guidelines for Federal (and most state) aid allow that aid to be used for study abroad as long as

  • the student is enrolled in a degree program
    at the home institution

  •  study abroad credit is approved for credit
    by the home institution;

  • the study abroad classes are considered “full time”;

Institutional aid (grants or scholarships from University of Dubuque funds) will not apply to these study abroad programs. 

Support and Evaluation for Students Studying Abroad

As with any academic program, students studying abroad have the right to administrative support and the obligation to evaluate their experience for use in future planning and program assessment.

1.      As a student in any study abroad program (except short term study trips) you must leave accurate and timely contact information with the Registrar and the International Studies Office.  The University will maintain contact with you while you are abroad and will keep you informed of campus matters, especially registration and graduation information. If at all possible,  you should try to pre-register before leaving the country. 

       2.  Upon your return, you will be requested to fill out an  
            evaluation of your experience abroad.  These 
            evaluations will be created and administered by the
            International Studies Office.

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